Privacy Policy

Privacy Policy

Effective Date: May 1, 2026
Organization: Kalkesitare Foundation
Website: www.kalkesitarefoundation.org

Kalkesitare Foundation ("we", "our", or "us") is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or make a donation.

1. Information We Collect

We may collect the following categories of personal information:

  • Personal Identification Information: Full name, email address, phone number, postal address, and date of birth.
  • Financial Information: Payment card details, UPI ID, bank account information (processed securely through PCI-DSS compliant payment gateways).
  • Donation Records: Donation history, transaction IDs, donation amounts, and frequency.
  • Technical Data: IP address, browser type, device type, cookies, and usage data collected automatically when you visit our website.
  • Communication Data: Emails, messages, or feedback submitted through our contact forms.
  • Volunteer & Membership Data: Skills, availability, areas of interest, and professional information shared during registration.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To process and acknowledge donations and issue 80G tax exemption receipts as required under the Income Tax Act, 1961.
  • To communicate updates about our programs, campaigns, events, and impact reports.
  • To manage donor profiles, membership records, and volunteer databases.
  • To comply with legal obligations, including FCRA reporting, NITI Aayog registration requirements, and Income Tax filings.
  • To improve the performance and user experience of our website.
  • To prevent fraudulent transactions and ensure the security of our platform.
  • To send newsletters, annual reports, and fundraising appeals (with your consent).

3. Legal Basis for Processing

We process your data under the following legal bases:

  • Consent: You have given clear consent for us to process your personal data for specific purposes such as newsletters.
  • Contractual Necessity: Processing is necessary to complete a donation transaction or membership registration.
  • Legal Obligation: We are required to maintain records for tax and compliance purposes.
  • Legitimate Interests: We use data to operate and improve our services in a way that does not override your rights.

4. Sharing of Information

We do not sell, rent, or trade your personal information to any third party. We may share your data only in the following circumstances:

  • Payment Processors: Razorpay, PayU, or other RBI-approved payment gateways to process transactions securely.
  • Legal Authorities: When required by law, court order, or government regulation.
  • Service Providers: Trusted vendors providing IT, email, analytics, or accounting services, bound by confidentiality agreements.
  • Partner Organizations: Only with your explicit consent, for co-funded or collaborative programs.

5. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. Donation records are retained for a minimum of 7 years to comply with Indian tax laws. You may request deletion of your data at any time, subject to legal retention obligations.

6. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience. Cookies are small files placed on your device. You may disable cookies through your browser settings, though this may affect certain website functionalities. We use:

  • Essential Cookies: Required for the website to function properly.
  • Analytics Cookies: Google Analytics to understand visitor behavior (anonymized).
  • Marketing Cookies: To deliver relevant advertisements with your consent.

7. Data Security

We implement industry-standard security measures including SSL encryption (HTTPS), firewalls, and restricted access protocols to protect your data from unauthorized access, alteration, or disclosure. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.

8. Your Rights

You have the following rights regarding your personal data:

  • Right to Access: Request a copy of the data we hold about you.
  • Right to Rectification: Request correction of inaccurate information.
  • Right to Erasure: Request deletion of your data (subject to legal obligations).
  • Right to Withdraw Consent: Unsubscribe from communications at any time.
  • Right to Portability: Receive your data in a structured, machine-readable format.

To exercise any of these rights, please contact us at privacy@kalkesitarefoundation.org.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

10. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of our website after changes constitutes acceptance of the revised policy.

11. Contact Us

For questions or concerns about this Privacy Policy, please contact:
Kalkesitare Foundation
Email: privacy@kalkesitarefoundation.org
Phone: +91-XXXXXXXXXX
Address: [Full Registered Address], India